To receive a refund when dropping a class or classes, an Add/Drop Form must be completed and submitted in a timely manner to the Academic Records Office. The form is available online and in the Academic Records Office. The date the completed form is received by the Academic Records Office is used to determine refunds eligibility and/or final approval of the classes dropped.
Refunds to payments made by check will not be processed until 20 days have elapsed.
Students who never attend, or cease to attend a class they have enrolled in may be administratively withdrawn. Students may also be administratively withdrawn as a result of disciplinary procedures. Students may be financially responsible for charges incurred under these circumstances.
If State Tech cancels a class for any reason, students will receive a full refund for that class.
Students who drop class(es) by submitting the appropriate, completed forms will receive refunds according to the following schedule:
Any class not on a 16-week schedule will be prorated based on the above schedule.
Students may change sections of the same class with the approval of the instructor(s). There is no cost for changing sections during the same semester.
Students who switch from the classroom to a web-based class will be required to pay the additional cost for web-based classes.
Review the current housing agreement for the policy regarding housing refunds.
Credit Balance Refunds
Refunds of student account credit balances resulting from excess financial aid will be processed within 14 days of the date the student’s account reflects a credit balance. Third party agency refunds will not be processed until the third party has paid the balance on the account or until funds are secured. No refund will be made until 20 days have elapsed for any payment made by check.
To be eligible for refunds or exchanges, textbooks must be:
Textbooks returned within the first week of the semester or a week from the date on the receipt with a full refund. Students will receive a 90% refund for books returned during the second week. No returns will be accepted after the end of the second week.
Refunds for returns paid for by check will be issued no earlier than 20 days after the original date of sale.
Military Deployment Refund
Students who are called to active military duty have the option of withdrawing from classes and receiving a 100% refund or taking incomplete grades and re-enrolling within six months after being released from military duty.
A student who believes he/ or she is entitled to a refund greater than the amount calculated or would like to dispute a charge may complete a Student Financial Appeal Petition, attach the required documentation, and submit the petition to the Financial Services Coordinator’s Office in the Information Technology Center next to the Library at the Cashier window.
The petition must be completed during the semester of the occurrence in question.