Reasonable and necessary expenses incurred for authorized College travel can be paid with a College procurement card or reimbursed after the trip via an Expense Reimbursement Request. Expense reimbursements must be turned in no less than monthly and are due on the 10th of the month for the previous month. All fuel purchased for travel purposes must be made on a College fuel card.
METHODS OF TRANSPORTATION
Employees, with the approval of their supervisor, may select the method of transportation for reasonable and necessary travel.
College Owned Fleet Vehicle – The preferred method of transportation for reasonable and necessary travel is a college owned fleet vehicle. Reserve vehicles in advance to ensure availability. Keys and fuel cards are available at the Cashier’s office.
Personal Vehicle – Personal vehicles may be used for reasonable and necessary travel related to College business if a College owned fleet vehicle is not available or practical. The maximum reimbursement rate for use of personal vehicles for official College business is 33 cents per mile. The employee will be reimbursed upon receipt of an approved expense reimbursement report.
Airfare and other transportation methods – Employees can make arrangements for reasonable and necessary travel by airfare and other transportation methods when allowable.
LINE OF AUTHORITY
Responsible administrator or office: Business Office
Contact person in that office: Alex Nguyen
Approved by President: January 2022