Telework Guidelines and Procedures

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Telework

Alternative Work Schedules

All employees are encouraged to work with their supervisor on their work schedule knowing there will be essential functions that will need to be done. The essential functions that Leadership has identified include but are not limited to clinicals/hands-on labs, requested one-on-one tours, and maintenance and custodial services. We encourage supervisors to review operations and identify employees who can perform their duties through telework arrangements. These decisions must be made while still maintaining College operations. For employees who continue to report to the College in person, social distancing will be made easier by having fewer people on campus. We encourage you to continue following basic preventive measures and avoid close contact with others. We ask supervisors to conduct larger meetings virtually to support social distancing efforts. Here is the 2020 Spring Coronavirus Work Schedule Request Form, all employees need to work with their direct supervisor to determine work arrangements before finalizing.

We have made enhancements to our leave policies below so please read them closely.

Here is a video with some tips on Creating a Cyber Security Home

Faculty – All lecture only classes are being delivered online. All lecture with lab/clinical components, will be discussed with the Department Chair and Dean. Additional guidance will be coming from Academic Affairs. We ask that you start talking with your Department Chair regarding any questions you may have. Faculty that are offering online (lecture only courses) may work from home (telework). Faculty that are required to conduct labs/clinicals onsite are being asked to be present during the lab/clinical and practice proper social distancing while doing so.

Staff - Staff will need to continue to serve students and remain available during regular business hours. We are asking all offices to determine how you can continue to help with students via online services.

Both Faculty and Staff - All employees that are requesting to telework must have laptop/computer, ability to teleconference with video via phone or computer, and proper internet connection to be able to work. Websites are being developed for both faculty and staff to help with this transition.

Accessing Student Email and Using Microsoft Applications - HERE

Enhancements to Leave

For information regarding Families First Coronavirus Response Act: Employee Paid Leave Rights- please click here.

Full-time employees affected by school and day care closures.

Employees who cannot work on campus or remotely, as determined by their supervisor, will use accrued time; employees with insufficient accrued sick leave may use up to 12 unearned sick days (8 hour days). This provision is available to benefit-eligible employees.

Employees also may use vacation leave for this purpose and, if needed, may use up to 12 days (8 hour days) of vacation leave before it is earned. It will be tracked as a negative balance and can later be replenished with future accruals. This provision is available to benefit-eligible employees.

Full-time quarantined healthy employees.

If a healthy employee is directed to spend time away from work to quarantine for precautionary reasons due to exposure either directly or indirectly until a test result is determined to be positive or negative, the College may grant leave for up to 12 days (8 hour days), if telework is not possible. This provision is available to benefit-eligible employees.

Full-time sick employees.

If an employee becomes sick, cannot work through telework arrangements, and has insufficient accrued paid leave, the employee may use up to 12 days (8 hour days) of vacation leave before it has been earned, to be replenished later with future accruals. Then shared leave may be requested (https://wiki.statetechmo.edu/stc/index.php/Shared_Leave_Pool_Program). This provision is available to benefit-eligible employees.

Employees affected by closure of specific campus facilities.

Employees who cannot telework and are effected by the facility closers, can be reassigned to different tasks on campus during this time. Separate meetings will be held to discuss this further with these particular departments. Examples include activity center, maintenance, custodial staff, etc.

Thank you for the work that you do! Your efforts in this time of uncertainty continue to offer much needed support to our students. We appreciate all that you’re doing to support each other and we are proud of the grace and kindness of your interactions as we strive to fulfill the missions of our College. Leadership will determine when the College will return to regular practices once public health circumstances improve.

The Marketing Department and the Information Technology has created a new website with resources to help transition to an online teaching and working environment.

In order to transition to remote work, please find the following links below useful during your transition. 

College issues travel directive

In the next few weeks, many members of our campus community may be traveling for work, school or personal reasons.

Due to the continued spread of coronavirus disease 2019 (COVID-19), the college is issuing a travel directive that applies to all faculty, staff and students.

Individuals who are arriving on campus or returning from any country designated by the Center for Disease Control and Prevention (CDC) as Level 2 or higher due to COVID-19 contagion risk, must:

  • Immediately contact Chief of Staff, Amy Ames by phone 573-897-5224 at or email at amy.ames@statetechmo.edu
  • Comply with any and all precautionary protocols established by the college and/or the Osage County Health Department prior to and upon returning to campus, which may include a 14-day quarantine.
  • Immediately contact your healthcare provider to report the presentation of any COVID-19 symptoms.

Failure to comply with this campus-arrival directive increases the risk to campus and the surrounding community. As a result, any willful disregard or violation of this directive may be subject to college sanction.

Countries with travel restrictions as of March 10, 2020, include China, Iran, Italy, Japan and South Korea.

Use basic protective measures

At the current time, there have not been any confirmed cases of COVID-19 in Osage County. However, as you’re traveling over spring break, it’s still a good idea to take precautions to avoid exposure to any illnesses such as cold and flu.

  • Wash your hands often for at least 20 seconds.
  • If soap and water are not available, use an alcohol-based hand sanitizer that contains at least 60% alcohol.
  • Avoid touching your eyes, nose or mouth.
  • Maintain at least 3 feet distance between yourself and anyone who is coughing or sneezing.

College policy on foreign travel

Foreign travel for college business must be approved prior to making arrangements.

Ongoing communication

Thank you for your patience and cooperation as we work through this evolving public health emergency. You can find all college updates, answers to frequently asked questions and other resources related to coronavirus HERE.