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Privacy

The College takes reasonable precautions to protect accounts, personal information collected by the College, and personal communications from unauthorized access or disclosure. Except as required by law or authorized by college policy, the College does not share personal information with any third-party. The College may process personal information internally and through external services providers in furtherance of its mission and college normal operations; otherwise, the college will, when reasonably practicable, seek the consent of the subject of personal information before transmitting that information to a third-party for processing.

 

Pursuant to the Family Educational Rights and Privacy Act (FERPA), the College may disclose “directory information” as defined in FERPA.

 

College websites that collect personal information will only collect information reasonably necessary for the intended purpose, and will, where reasonable, provide the user with the intended purpose of personal information being collected. These sites will also ensure information communication security by using server authentication, encryption and data/message integrity.

 

If the Director of Information Technology believes a system has been compromised, the College will notify the authorized users and appropriate State authorities.

 

The College does not routinely seek out, examine, disclose, use or modify the contents of individually assigned accounts, personal communications, records or college computers. The College does reserve the right to view, scan, or otherwise access any file, hardware, software, or communication on college computers/systems or transmitted over college networks in the following conditions:

  • When information custodians, college auditors, legal counsel or information technology employees access information as part of their employment, and then only to the extent as necessary to perform work activities.
  • When the Board of Regents, president, and/or vice president has authorized a review because the college has reasonable cause to believe that an individual may be violating the law or college policy. Any request for a review must follow the appropriate procedures. College employees will not disclose information accessed during a review other than to college administrators and/or proper authorities investigating the matter.
  • As permitted by applicable policy or law. For example, the College may be required to disclose public records, including electronic versions such as email, when requested under the Sunshine Law (chapter 610 of the Missouri Revised Statutes). The college may also be required to disclose closed records or personally identifiable educational records to comply with a court order or subpoena.
    • Electronic information may be quickly deleted or modified. As such, the College will notify an individual about a review/disclosure after the college accesses the individually assigned electronic information.
    • Additionally, if the college has reason to believe a system security breach has occurred or could occur, the college retains the right to access any college system and, upon evaluation of the situation, shut down any system and/or require its modification to mitigate any perceived risk.

 

LINE OF AUTHORITY

Responsible administrator or office: IT

Contact person in that office: Director of IT

EFFECTIVE DATE

January 2022

Approved by President: January 2022

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