All requests for reimbursement of expenses paid by an employee on behalf of the College must be made on an Expense reimbursement request form.
The Expense reimbursement request must be signed by the employee and approved as required by the College’s approval guide – see Quick Reference Approval Guide. In no case should employees approve their own form.
Itemized receipts are required to be attached to the Expense reimbursement request for all expenditures in which reimbursement is being sought. Employees will not be reimbursed for expenses without a detailed receipt.
The College and its employees only request reimbursement of expenses after the expense has been incurred. Under no circumstances shall a request for reimbursement be made before an expense has been incurred.
Expense reimbursements must by turned in no less than monthly and are due on the 10th of the month for the previous month.
The Expense Reimbursement Request Form can be found under the Policy Library Chapter 10: Internal Forms.
LINE OF AUTHORITY
Responsible administrator or office: Business Office