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Board of Regents Policy

Since the State Technical College of Missouri Board of Regents is a body politic of the State, and its powers have been delegated to it by the legislature of the State, every act of the Board of Regents must be in strict conformity to the statutes, court decisions, and the constitutions of the State and Federal government.

The Board of Regents is charged by the State with the prime responsibility for administering State Technical College of Missouri.  Individual members have power and authority only when acting formally as members of the Board of Regents in session or when entrusted by the Board of Regents with definite responsibilities.

 

Board Policies.  From time to time, the Board of Regents will adopt policies governing the administration and operation of the College.  Said policies shall become effective when duly passed by the Board, unless the effective date is designated therein.  The Board Secretary will publish all the policies adopted by the Board, which shall be made available to the public, employees, and students.

Final authority for establishing policies contained herein lies with the Board of Regents. Policies contained herein are applicable to the Board of Regents and to all employees and students of the College.  No changes shall be made except those adopted by the Board of Regents.  These policies may be amended by the Board of Regents at any time.

 

Bylaws

Definitions. For purposes of this instrument:

The term “State Technical College of Missouri” or “College” shall refer to the institution and all its parts, wherever situated, that are controlled, managed, and regulated under the supervision of the Board of Regents of State Technical College of Missouri.

The term “Board of Regents” or “Board” of State Technical College of Missouri shall refer to the corporate entity and the Board, which is the governing body of the College.

The term “Board President” shall refer to the individual who has been duly elected as the President by the Board of Regents.

The term “College President” shall refer to the duly appointed individual, appointed by the Regents, who is designated as the Chief Executive Officer of the College.

Amendment to the By-Laws.  New By-Laws may be adopted and By-Laws may be amended or repealed at any meeting of the Board of Regents; provided, however, that any proposed adoption, amendment, or repeal of the By-Laws shall be transmitted to each member of the Board at least fifteen (15) days in advance of the proposed date for which such amendment will be voted upon.  Provided, however, by unanimous consent of all of the Board, the requirements for notice may be waived at any time.

 

Organization

Oversight.  The State Technical College of Missouri shall be under the oversight of the coordinating board for higher education.  The institution shall also be subject to oversight by the state board of education to the extent it serves as an area vocational technical school. (178.638 RSMo)

Appointment of the Board of Regents.  The governing board of State Technical College of Missouri shall be a board of regents composed of seven voting members and one nonvoting student member.  Such members shall be appointed by the governor with the advice and consent of the senate. (178.632 RSMo) All members of the Board shall serve for the term appointed or until their successor is appointed.

Committees.  There shall be no standing committees of the Board. The Board President may appoint special committees with the authority of the Board. Such committees shall be dissolved when the purpose for which they were appointed has been fulfilled.

 

 

Duties

Board Powers and Duties.  The power and duties of the Board of Regents is established by Missouri statute.  The Board of Regents of State Technical College of Missouri shall organize in the manner provided by law for the board of curators of the University of Missouri.  The powers, duties, authority, responsibilities, privileges, immunities, liabilities, and compensation of the board of State Technical College of Missouri in regard to State Technical College of Missouri shall be the same as those prescribed by statute for the board of curators of the University of Missouri in regard to the University of Missouri.  (178.635 RSMo)

In addition to the above, the duties of the Board are as follows:

  • Adopt general policies relating to the College.
  • Appoint a competent and qualified College President and invest in that office such powers as may legally be delegated.
  • Consider the budget presented by the College President, make changes found advisable, and adopt the budget when approved.
  • Approve the educational programs of the College and the institutional admissions and graduation requirements upon recommendation of the College President.
  • Require of the College President complete and accurate information concerning the College.
  • Engage a competent and reputable auditing firm to conduct an annual audit of the financial records of the College; a copy of said report shall be furnished to each member of the Board, and other agencies as required.
  • Designate a competent and reputable attorney to act as legal counsel for the College.
  • Establish standard tuition, fees, and other academic costs.
  • Adopt an annual academic calendar.
  • Ensure a copy of the Board policies and of amendments thereto is provided to each employee.
  • Expect all employees to know and to be responsible for observing all provisions of the policies set forth.
  • Perform duties authorized and ordered by applicable state statutes.

 

Officers

At each annual meeting, the Board shall elect from its own members a President and Vice-President who shall hold office for one year, commencing July first of each year.  Said officers shall serve until the next annual meeting or until their replacement is duly elected by the Board.  The Board shall designate a Secretary and Treasurer who need not be a member of the Board and shall serve at the will of the Board.

Board President.  The Board President shall carry out the following duties:

  • Preside, when present, at all Board meetings.
  • Appoint special committees upon authorization.
  • Call special meetings of the Board.
  • Sign contracts, minutes, and reports approved or ordered by the Board.
  • Perform other duties authorized by order of the Board or by legislative enactment.

Board Vice-President.  The Board Vice-President shall carry out the duties of the Board President in the Board Presidents’ absence or inability to serve.

Board Secretary.  The Board Secretary shall keep the minutes of the meetings of the Board and any of the standing committees appointed by the Board and shall be the official custodian of all of the records of the College.  The Board Secretary will keep a journal of the proceedings and record the yeas and nays on all questions.   The Board may appoint such Assistant Secretaries as it feels are desirable.  The Board Secretary shall carry out the following duties:

  • Keep, or cause to be kept, an accurate record of the proceedings of all meetings of the Board.
  • Be present at all regular and special meetings of the Board.
  • Post, or cause to be posted, all notices required by law or when duly ordered by the Board.
  • Keep records of the Board in a secure location.
  • Issue and/or sign all reports and documents when such are required by law or duly ordered by the Board.
  • File, or cause to be filed, all reports and documents when such are required by law or duly ordered by the Board.

Board Treasurer.  The Board Treasurer shall receive, keep and disburse all monies belonging to the College and shall perform all customary acts pertaining to that office under direction of the Board.  The Board Treasurer shall make a report of the same at the annual meeting of the Board.  The Board Treasurer shall carry out the following duties:

  • Act as custodian of all College funds until paid out.
  • Be adequately bonded in accordance with Section 172.200 RSMo.
  • Keep complete, accurate, and legal records of all money collected and expended.
  • Require securities from all depositories of funds which will adequately protect the College.
  • Record redemption and cancellation of bonds as described in 108.160 RSMo.
  • Keep records available for inspection by the Board at all times.
  • Prepare and submit the annual financial statement as required by law.
  • Prepare and submit for annual audit all financial records of the College.

Vacancy.  Any vacancy occurring in the officers of the Board may be filled by an election by the Board at any time.

 

Meetings

Regular Meetings.  There shall be two regular meetings of the Board to be held each year in Linn, Missouri.  The annual meeting shall be held in the month of June, and the semi-annual meeting shall be held in the month of January.

Special Meetings.  Special meetings may be called by the Board President, or in the absence or disability of the Board President, by the Board Vice-President, or by any three Board members.  A reasonable notice shall be given to each Board member stating the time and place of the meeting and the matters to be discussed.  Attendance at any special meeting by any Regent shall waive notice of the meeting.  Business other than that set forth in the notice shall only be discussed with unanimous consent of the Board members present.

Public Notice.  Public notice of meetings shall be given as per Section 610.020 RSMo.

 

 

Procedure

Parliamentary Rules.  The meetings of the Board shall be conducted in accordance with commonly accepted practice of parliamentary procedure.

Quorum and Majority.  A quorum shall be a majority of the voting members serving on the Board; voting may either be in person or by electronic means. Any action of the Board may be taken by the majority vote of the members present at any meeting of the Board when a quorum is present.

Order of Business.   The order of business shall be the following:

  1. Preliminaries of the meeting:
  2. Call to order
  3. Roll call
  4. Establishment of a quorum
  5. Approval of minutes of preceding meetings:
  6. Reading of the minutes
  7. Correcting the minutes
  8. Approving of the minutes
  9. Reports of the College President:
  10. Unfinished business
  11. New business
  12. Miscellaneous
  13. Adjournment

Minutes of the Board of Regents.  Whereas it is recognized that a board speaks through its minutes, the minutes shall be accurate, complete, and meet all legal requirements.  The minutes shall be taken by the Board Secretary or someone appointed by the Board President.  Prior to the next regular Board meeting, the Board Secretary shall distribute to each Board member a copy of the minutes of the preceding meeting(s).

 

Delegation of Authority

The Board shall have the right to appoint such committees and to delegate such authority, as it deems necessary to those committees or to officers of the College.  Said designation shall be provided for by a recorded Board action.

The College President is authorized to establish procedures and directives necessary to implement the Board policies.  Notwithstanding delegation of authority to the College President, issues deemed by the College President to be unique, sensitive, and/or potentially controversial will be submitted to the Board.

 

Records Open to the Public and Exceptions

Governmental Bodies and Records.  Any citizen of the state shall, at all times, have access to and be permitted to take copies of any or all the records, books, and papers of the Board except as described below or as otherwise prescribed by law or by action of the Board of Regents.  Access to records, fees for obtaining records, and designation of closed records are governed by Missouri Revised Statutes Chapter 610.

 

  • Laws amended. Laws governing governmental bodies and records are subject to change by the Missouri General Assembly.
  • Student Records. Records of students including their activities are indispensable in achieving the objective of education and constitute documents of enduring value.  The College shall keep these records to conform to best practices and state and federal laws, including but not limited to the Family Educational Rights and Privacy Act (FERPA); Gramm-Leach-Bliley Act; and The Health Insurance Portability and Accountability Act (HIPAA).
  • To close all records that may legally be closed until such time as they are made open by majority vote of the Board or by written decision of the President of the College. Closed records shall not become open as a result of the negligent or unauthorized use or disclosure of those records.
  • Closed Records. Closed records may be made available to individuals with a legitimate need to know as necessary for the accomplishment of College business and such availability and use shall not open the records generally.  The College’s attorney may authorize disclosure of closed records when such disclosure may avoid litigation or settle disputes or as required by a court or in the process of litigation.  Such disclosure shall not open the records generally. Individuals receiving or using closed records owe a duty to the Board to maintain the confidentiality of those records.
  • Rule Construed with Applicable Law. This shall be construed to be consistent with applicable law and guided by the concept that all records allowed to be closed are and shall be closed until opened by majority vote of the Board of Regents or by written decision of the President of the College.

 

Code of Ethics

The College Board, the College President, Board Treasurer, and institutional representatives that work with law makers are subject to public disclosure.  A financial interest statement is to be filed with the Missouri Ethics Commission in a manner provided by section 105.485 RSMo.  The Board Secretary is designated to be the filing officer for the College.

 

LINE OF AUTHORITY

Responsible Office: President’s Office

Contact person in that office: Executive Assistant to the President

EFFECTIVE DATE

January 2022

Presidential approval: January 2022

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